The Dental Appointment Booking Funnel

If you’re a dentist or a part of a dental clinic, then you definitely already know the excessive competitors on the market. Despite providing good service, individuals at all times search higher and extra inexpensive oral companies.

In this case, aside from the essential native promoting, additionally it is essential to deal with getting extra shoppers through on-line reserving. But the tough half right here is to know how one can appeal to new shoppers into taking your service over different dentists in the identical neighborhood.

Well, right this moment, you’ll be taught a advertising and marketing technique that won’t solely assist you get extra shoppers but additionally keep forward of the competitors…– The Dental Appointment Booking Funnel.

This is a technique that you should utilize to seek out potential long-term dental shoppers and develop your enterprise.

And on this article, you’ll be taught how one can plan and execute this technique simply with out spending a fortune.

So let’s start.

The Dental Appointment Booking Funnel

Table of Contents

The dental appointment reserving funnel is an idea the place you appeal to new shoppers to go to you and get a hands-on expertise of your service earlier than committing to changing into your common paying shopper.

It consists of the next steps:

Plan a lovely lead magnet – Free Dental Checkup.Initially, it’s best for those who plan one thing invaluable to disclose to appeal to potential shoppers. The mostly used lead magnet here’s a “Free Dental Checkup.” Many potential shoppers will discover a free checkup fairly attractive and could also be inquisitive about visiting your clinic.

Set up an Appointment Booking Funnel.Once you’ve the lead magnet deliberate, it’s possible you’ll arrange a dental appointment reserving funnel to permit prospects to guide the time to go to your clinic for a free checkup.

Ensure your prospect attends the Free Checkup on time.Since this can be a free checkup, many will likely be carefree about this and will find yourself forgetting concerning the appointment. To keep away from this, it’s a must to arrange a collection of nurturing emails and SMS notifications to ensure they don’t ignore or neglect concerning the free dental checkup.

Create a Conversion Funnel in your leads.Whenever somebody claims a free checkup, it’s possible you’ll add him to a sure record. For these individuals, it’s possible you’ll then arrange a gross sales funnel designed to transform them into paying shoppers. This will contain a collection of emails with a profitable provide down the road in your companies. (You will be taught extra about this within the subsequent few sections.)

Launch your marketing campaign and Drive Traffic into your funnel.When all the above is about up, you’re able to launch your marketing campaign. Now, this is not going to be one thing that you just use because the touchdown web page of your web site. But you may spotlight this in your web site’s house web page if you wish to. Plus, you have to to deal with different promoting strategies to drive extra site visitors into your reserving funnel.

And that’s it. Your dental appointment reserving funnel will likely be prepared.

Basically, the free checkup will draw extra potential shoppers to go to your clinic. And then you’ll have to persuade them to turn into your common paying buyer.

Now that you just perceive the idea of this technique, allow us to take a look at how one can create one simply.

How To Create A Dental Appointment Booking Funnel In WordPress

This technique is definitely a well-planned journey in your prospects to ultimately turn into your paying shoppers. And the very best half, you’ll be able to simply arrange the entire course of when you have the best instruments in hand.

In the following few sections, we’ll look extra intently at how one can arrange the steps of this technique, together with a number of dependable instruments that may make the method simple.

Tools Required To Craft Your Dental Appointment Booking Funnel

The following are the instruments we’ll use when creating this funnel:

CalendlyTo permit shoppers to guide appointments.

Elementor (or any web page builder)To design the funnel pages.

Don’t fear; it’s actually easy. Simply observe the guides beneath, and you will see it tremendous simple to create the entire course of.

1. Plan An Attractive Lead Magnet – Free Dental Checkup

The first query everybody asks is, “Why a free dental checkup? Why not one thing else?”

Now, there might a number of oral companies that you may provide free of charge to draw shoppers. But right here’s why a dental checkup is the most suitable choice:

97% of Americans worth oral well being. (ATooth)

65% of adults aged 18 and over had a dental go to inside the previous yr. (ExpressDentist)

43% of individuals within the UK go to a dentist at the very least annually for a routine checkup. (Dentistry 2021)

4 in 5 of all adults within the UK have some oral points that want checking. (Dental Nursing)

49% of surveyed people visited a dentist final yr in Australia, and 57% of them visited greater than as soon as. (AIHW)

These are simply a few of the stats from everywhere in the world. But the very fact is, everybody values their oral well being, however many aren’t too proactive relating to conserving their tooth wholesome. Hence, a free dental checkup is one thing many would like to get.

Besides, a dental checkup doesn’t require an excessive amount of time to hold out, and also you get an opportunity to upsell a few of your companies together with the checkup.

It’s provide to make in the long term.

2. Set Up An Appointment Booking Funnel

Now that you’ve got the free provide deliberate, the next step is to organize an internet funnel and have individuals enroll and guide the appointments for the verify. This will contain a easy reserving funnel.

i. Use WPFunnels to create the funnel steps

This will contain 3 steps –

A Landing Page

Custom Page for reserving

Thank You Page

Dental Appointment Booking Funnel

Here’s a information on learn how to add a step in WPFunnels.

ii. Craft a persuasive touchdown web page

Once you’ve the visible funnel journey created, edit the touchdown step.

You must design this web page to match your model and use a replica for the touchdown web page the place you spotlight the principle explanation why one should do a dental well being checkup. While you’re at it, be sure you point out that it’s free and likewise point out the situation of your clinic.

Down the web page, sooner or later, it’s possible you’ll add a small part the place you spotlight your expertise as a dentist in order that they know precisely who they are going to be visiting. Make positive to not point out something a few paid service, and all of the CTAs on the web page should be to induce the prospect to join the free checkup.

So this can be a touchdown web page devoted to signing individuals up for the free checkup.

At the underside of the web page, use the WPFunnels opt-in kind.

You will discover the opt-in widget in Elementor’s widget space.

And for all of the CTA buttons, hyperlink them to take the person all the way down to the shape.

It’s fairly simple. Select the part the place you positioned the shape and provides it a devoted ID.

Select a CTA button. In the hyperlink subject, first, use “#” after which paste the ID.

Dental appointment booking Landing page

iii. Set up the customized web page for reserving

Once the touchdown web page is prepared, it’s time to arrange the reserving web page.

Go again to the canvas after which edit the Custom step.

On one other window, open your Calendly account and create a reserving kind that’s devoted to this free checkup.

Next, copy the embed hyperlink of this manner after which embed it on the Custom web page of your funnel.

dental appointment booking form

Here’s a information on how to embed the Calendly booking form.

Then enhance the design of the web page to match your branding colours.

Now, return to the canvas and choose the Thank you step. Click on the three dots for this step and duplicate the hyperlink to it.

Next, return to Calendly and edit the shape you simply used. Below, you’ll have the choice known as Confirmation Page. Edit that and alter the kind to “Redirect to an exterior website.” There, place the hyperlink to the Thank you web page that you just simply copied and reserve it.

Dental appointment booking thank you page

iv. Design the affirmation web page & e mail

Go again to the canvas and edit the Thank you web page. On this web page, ask them to verify their emails to get affirmation of the reserving. Also, embrace hyperlinks to your social profiles and ask them to observe or such as you on social media.

In Calendly, it’s possible you’ll design the affirmation e mail. It will robotically be despatched to the prospect after he indicators up.

v. Add prospect to a devoted record

Since you’ve WPFunnels & Mail Mint, it is possible for you to to arrange the automation so as to add prospects to a sure record after which ship an e mail proper on the visible canvas.

First, create a listing in Mail Mint. Let’s say it’s possible you’ll identify it “Free Checkup 1.”

Now, go to the canvas view of the reserving funnel you created earlier. Here, beneath the touchdown step, you’ll discover that there’s a “+” icon. Click on it, and you will see a number of automation choices.

Choose “Add To List(s).”

Now, hover on this “Add To List(s)” field and click on on edit. On the best, you will see choices to configure it.

First, set the situation, “Opt-in kind is submitted.”

Then assign the record “Free Checkup 1.”

Dental Appointment Booking Funnel

And that’s it. Your preliminary reserving funnel is prepared.

3. Ensure Your Prospect Attends The Free Checkup On Time

Since you wish to be certain that they don’t neglect about it, it’s possible you’ll go forward and arrange an e mail collection to nurture your results in preserve interplay along with your potential shoppers.

In Mail Mint, create a brand new marketing campaign and select “Sequence For Automation.” Here’s a tutorial for that.

Here, arrange 3 emails with 3 days delay for every e mail. Then plan and create the e-mail collection.

In the primary e mail, it’s possible you’ll focus on the advantages the particular person might get from the free checkup.

The second e mail could possibly be about varied greatest practices to observe to maintain the tooth wholesome.

In the third e mail, it’s possible you’ll spotlight some before-after tales of individuals with tooth points that have been cured or about sure different dental companies which might be additionally useful to individuals.

Once you’ve the sequence prepared, reserve it and return to the canvas of the funnel that you just created earlier.

Here, beneath the “Add to List(s)” motion, click on on the “+” icon and select “Email Sequence.” Then hover over it and edit it, and you’ll get the choice to decide on an e mail sequence. Choose the one you created for this funnel.

Dental Booking Funnel Automation

In Calendly, be sure you have set to ship a reminder e mail at the very least 3 hours previous to the appointment.

**If you’ve a Twilio subscription, you may additionally arrange SMS notifications to be despatched to your prospects.

4. Create A Conversion Funnel For Your Dental Leads

The reserving funnel half is over, however then what? What occurs after somebody has attended the free checkup?

Well, now begins the second stage of this technique, the place you now should try to convert your prospects for additional companies (for those who haven’t already satisfied them throughout the free checkup).

Honestly talking, over 70% of the individuals taking the free checkup will in all probability not be satisfied to take any paid service from you on the time. But you’ve an opportunity to transform them.

And to take action, it’s essential to be ready beforehand.

i. Decide on what paid service to supply

First, it’s essential to resolve what needs to be the paid service you need your shoppers to take. There are two methods to go on about it.

You might go for a set paid service that you recognize nearly all of the individuals in your neighborhood often take.

Or, you may provide a subscription to your common checkups (when you have the scope to supply it).

Most individuals would like to supply a subscription as that will not solely imply you’ll have a long-term shopper but additionally means you’ve a shopper to whom it is possible for you to to make extra paid presents within the close to future.

You might provide a quarterly or yearly subscription possibility for individuals to get prompt dental checkups as soon as each two months with out further pay and get extra reductions on different paid companies. This means persons are committing to take your service in the event that they want it within the close to future.

Or, you may have a special type of subscription. The concept right here is to attempt to get a dedication to long-term relationships along with your shoppers.

Once you’ve it determined, create this as a subscription product in your web site utilizing WooCommerce & WooCommerce Subscription plugin.

Here’s a information on how to create a subscription product.

ii. Set up a lead nurturing sequence in your provide

No, even for those who did an excellent job with the checkup, individuals received’t be satisfied to take paid companies instantly. In reality, they received’t be satisfied instantly, even for those who ship a proposal a number of days later.

Rather, take time to make the provide whereas nurturing them.

Go to Mail Mint and create a brand new record, let’s say, “Stage 2.” This would be the record the place you’ll add the shoppers that you’ll make your presents.

Next, in Mail Mint, create a brand new automation movement with the set off “Added to List(s)” and set the record as “Stage 2” (i.e., the one you simply created).

Add a Delay motion and set the time to three days, adopted by “Send an Email.”

Then add one other delay of three days, adopted by “Send an Email.” Do the identical three extra instances. Now, you must have a movement the place you’ve 5 emails to be despatched with 3 days of delays between every. Change the delay earlier than the final e mail to 7 days.

Next, put together the emails.

The first e mail needs to be a easy appreciation e mail and a request to succeed in you at any time in the event that they want help.

In the second e mail, it’s possible you’ll share tricks to maintain one’s tooth wholesome.

Next, within the third e mail, it’s possible you’ll share information of widespread dental points that individuals face and the way usually individuals ought to take a dental checkup. At the tip of this e mail, you may have a gentle CTA the place you say they might take your subscription service for dental checkups.

In the fourth e mail, make a reduction provide to join your subscription service.In the copy, emphasize that that is completely for those who took the free checkup and spotlight that they received’t should pay for ‘x’ no of visitations of dental checkups that quarter/yr, plus the low cost they are going to get on different paid companies. Link the CTA button of this e mail to the subscription funnel, which you may be creating subsequent.

And lastly, within the fifth e mail, give them a last reminder to take your service and recommend that the provide will not be obtainable after the following 48 hours. In this e mail as effectively, hyperlink the CTA button to the subscription funnel that you may be creating subsequent.

iii. Create a dental checkup subscription funnel

Right after nurturing your shoppers, it’s time to deliver them right into a funnel to take your paid subscription to dental checkups.

Next, go to WPFunnels and create one other funnel with the next steps –

A Landing web page

Checkout web page

Upsell provide web page

A Thank You web page

Dental Subscription Funnel

iv. Prepare the touchdown web page of your funnel.

Edit the touchdown step and design it to match your model.

The copy on the touchdown web page needs to be centered on the advantages of taking a subscription along with your dental clinic.

Make positive to focus on the variety of free checkups, the share of reductions, and what different free companies individuals might get by taking a paid subscription.

At a decrease stage of the web page, it’s a must to present social proof and accolades of you and your companies.

Also, don’t point out the worth within the first part or each part of the web page. Rather create a pricing part beneath after you have lined all the issues this subscription will resolve and all the advantages the shoppers will get.

In place of the CTA buttons all through the web page, hyperlink them to the pricing part, whereas for the button of the pricing part, use the “Next Step Button” widget.

Here’s a information on learn how to design Landing web page in Elementor.

**It is sensible to advertise a single type of subscription. So, on this case, you may both provide only a yearly possibility or a quarterly possibility, not each.**In the pricing part, it’s possible you’ll present a month-to-month breakdown of the fee to focus on that it’s not too costly.**Add a piece within the touchdown web page to make it clear to individuals about fee or financing choices, akin to for those who settle for insurance coverage or not and what choices you’ve for individuals with no insurance coverage, and so on.

v. Set up the checkout web page

Once you’re prepared with the touchdown web page, it’s time to organize the checkout step.

Go again to the canvas and choose the checkout step. There, click on on the configure icon, and it’ll open a settings drawer.

Here, assign the product you created earlier in your subscription service. Then set a reduction on it as per your provide plan and reserve it.

Go again to the canvas. Edit the checkout step to design it and replace it to match your model colours.

Consider utilizing the “Express checkout” structure, as that’s optimized for making the checkout course of distraction-free.

Dental Appointment Express-Checkout

Here’s a information on how to decide on checkout web page structure.

If you’re having any points with the web page design, reserve it and return to the canvas. Now, it’s possible you’ll optimize the checkout kind to gather the required knowledge it’s possible you’ll want. For instance, it’s possible you’ll want to gather the age of the particular person, establish if the shopper is dealing with any particular points, and so on. To accomplish that, choose the checkout step and click on on the configure icon. Once the settings drawer opens, on prime, go to the Edit Fields tab. Here, you’ll be able to create any customized subject it’s possible you’ll want. These knowledge will likely be collected and saved with the subscription order the shopper will make.

Here’s a information on how To edit the Checkout Fields.

vi. Make an upsell provide

Right after the checkup, it’s possible you’ll provide one other paid service at a reduction. There are a number of widespread dental companies that individuals look to take in the event that they get an opportunity, akin to putting dental braces or dental deep cleansing.

You might provide such a service as an upsell.

Create a product in WooCommerce to symbolize the service you wish to provide as upsell, let’s say, “Dental Deep-cleaning.”Make positive to mark it as digital.

Go again to the canvas of the funnel you’re creating and choose the Upsell step. There, click on on the configure icon, and it’ll open a settings drawer.

Here, assign the product you simply created earlier in your upsell provide. Then set a reduction on it as per your provide plan and reserve it.

Go again to the canvas. Edit the Upsell step to design it and replace it to match your model colours.

Write a brief copy to focus on the low cost and advantages of the service you’re providing as upsell.**Upsell pages are often quick, having 1 – 3 scroll sections max.

Use our widget “Offer Button” widget twice.

For one button, on the widget settings, set the button motion to “Accept.”

For the second button, on the widget settings, set the button motion to “Reject.”

For the “Accept” provide button, it’s possible you’ll select to show the product worth and product particulars if you wish to. Or it’s possible you’ll select to maintain it as a button and write the information manually utilizing Elementor.

Once you’re glad, save the web page.

Here’s a information on learn how to design the Upsell web page in Elementor.

vii. Design the Thank You Page

The last step of the funnel will likely be a thanks web page for individuals who have paid for the subscription plan.

On the canvas, edit the Thank you step. Update the design as required.

Use the widget “Order particulars” so that individuals can get a abstract of what they paid for on this web page.

Make positive to incorporate your social profile hyperlinks there for individuals to share and clearly point out the methods to contact you in your companies.

Here’s a information on learn how to design the Thank You web page in Elementor.

Now you’ve the entire funnel prepared. You can go forward and take the hyperlink to this funnel and place it within the buttons of the 4th and the fifth e mail you wrote within the nurturing course of.

viii. Assign shoppers to the record for conversion

There will likely be a little bit of a guide course of after the free checkup to get shoppers into your funnel.

After one takes a checkup and hasn’t agreed to any paid service from you, it’s possible you’ll add them to the record you created to provoke the conversion funnel automation, i.e., “Stage 2.”

This will enter them into the nurturing course of and the funnels.

**If you need, in your funnel, whoever doesn’t full the checkout course of, it’s possible you’ll arrange additional e mail automation on the canvas to try to convert them once more within the subsequent 2 weeks. This could possibly be a set of two emails with delays of seven days between them, whereas the e-mail copies will deal with highlighting what he will likely be lacking – the low cost and the advantages.

5. Launch Your Campaign And Drive Traffic Into Your Funnel

So far, you’ve ready all of the steps wanted to transform your shoppers. Now that you’re prepared, it’s time to drive site visitors into your funnel and begin getting dental leads.

Seemingly, you’ll solely need leads who should not too distant out of your dental clinic.

Here are a number of techniques you’ll be able to observe to get potential dental leads to join the free checkup –

Create A Free Google Business ProfileGet listed on Google Search and Maps and get extra publicity to the native individuals who want dental care. And within the description, request individuals to get a free checkup from you.

Run Paid Ads On Social MediaFacebook Ads & SnapChat Ads could possibly be a good way to seek out perfect shoppers. You have to make sure you set your goal demographics & pursuits accurately when configuring your Ads. And be certain that to create Ad content material (i.e., pictures and captions) that spotlight the free checkup and its advantages. You might even create a video to focus on why one ought to take a dental checkup.

Create Dental Care Content To Reach IndividualsFind out the widespread queries individuals search about dental care and begin creating articles or video content material about them. There are a number of dentists which have made a terrific fortune simply by publishing movies of dental recommendation on Youtube. You might even create a Business web page on Facebook to share these movies. And on the outline of those movies, it’s possible you’ll embrace the hyperlink to your funnel.

Promote The “Free Checkup” On Your Home PageYou might use a notification bar or add a small part in your web site’s house web page to request individuals to take a free checkup. This will assist drive extra individuals into the funnel.

Send Out Local FlyersYes, it’s 2023, and it’s time to do every thing on-line. But relating to native companies, correct distribution of flyers nonetheless works. You might design a flyer highlighting simply the free checkup and embrace a QR code to get entry to your reserving funnel. This will make the method simple whereas serving to you attain extra locals.

Take Help From Other Local Clinics & Health OrganizationsSince you’re providing a free well being service, it’s possible you’ll strive consulting different native clinics and well being organizations that can assist you unfold the information. Many have a discover board or some form of e-newsletter the place they might point out your noble trigger.

Seek Help From Local Media & PR EntitiesYou might search for some media companies or PR entities who might assist you get in entrance of a broader viewers. For instance, for those who might attend a stay Q & A session on a radio present, or possibly a health-related TV present, there you’ll get an opportunity to pitch this “Free dental checkup” provide to a wider viewers whereas additionally proving your experience.

The final purpose right here is to drive as a lot potential site visitors into your funnel as attainable. The extra individuals sign-up, the extra dental leads it’s a must to try to convert into paying shoppers on a long-term foundation.

Are You Concerned About Resources?

Most dentists who will learn this text will in all probability be anxious about many issues, akin to for those who can write good copy, or for those who can design your funnel pages effectively, and even anxious about for those who can function a funnel correctly.

First of all, the instruments I’ve used on this information are tremendous simple to make use of. Any non-technical individuals might even use them. But don’t fear. The individuals behind these instruments have nice help groups that can assist you out for those who get caught.

Copywriting can appear difficult, but when you recognize your trade effectively, you may do it your self with somewhat observe. Nevertheless, you will see a number of inexpensive copywriters for rent on freelancing platforms that can assist you out on the matter.

If you’re anxious concerning the high quality of the sources, it’s possible you’ll contact a web-development company and ask them to create the funnel that’s defined on this information. If the fee appears affordable, it’s possible you’ll go forward and get it accomplished. In the long term, when you have this created proper, you’ll take pleasure in an enormous ROI.

The reality is, this can be a technique that may want you to make a number of selections which might be geared toward optimizing your dental advertising and marketing plan. And for those who can pull it off, you’ll expertise an enormous progress in your enterprise.

Final Thoughts

That’s it. You have realized learn how to create a whole dental appointment reserving funnel that’s designed that can assist you get extra shoppers and assist you develop your enterprise to a complete new stage.

It is not going to solely get you extra income, however additionally, you will turn into extra well-liked as a dentist whereas getting extra long-term shoppers for a sustainable enterprise.

So go forward and begin implementing this technique now.

Following are hyperlinks to the instruments used on this article –

It’s time to turn into essentially the most renounced dentist in your neighborhood.

Rifat Ara Chowdhury

About Author

Rifat Ara Chowdhury

Rifat is a younger WordPress fanatic with a ardour for Digital Marketing.
She writes about advertising and marketing funnel, gross sales funnel & purchaser’s journey.
Find her on Twitter @Rifat2104